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Wiki source code of Vehicle Maintenance

Last modified by Leo Garcia on 2026/06/20 12:14
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Leo Garcia 1.1 1 == Description ==
2
3 **Fleet Maintenance** is a feature of the Cirquolus Fleet Management System used to record, monitor, and manage vehicle maintenance activities. It helps the company track repairs, preventive maintenance, service schedules, maintenance costs, vehicle downtime, parts used, and maintenance history.
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5 This module provides a centralized record of all maintenance transactions for each vehicle, allowing fleet administrators, drivers, mechanics, and management to maintain vehicle reliability, reduce unexpected breakdowns, and control repair expenses.
6
7 == Purpose ==
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9 The purpose of Fleet Maintenance is to ensure that all company vehicles remain roadworthy, safe, and operational. It allows users to document every maintenance request, approval, repair activity, cost, and completion status.
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11 == Common Maintenance Records ==
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13 Fleet Maintenance may include the following:
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15 * Preventive maintenance
16 * Engine repair
17 * Oil change
18 * Tire replacement
19 * Battery replacement
20 * Brake repair
21 * Air-conditioning repair
22 * Body repair
23 * Electrical repair
24 * Parts replacement
25 * Emergency repair
26 * General inspection
27
28 == Maintenance Workflow ==
29
30 A typical vehicle maintenance workflow includes:
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32 1. (((
33 **Maintenance Request**
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35 A maintenance request is created when a vehicle requires inspection, repair, or scheduled service.
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37 1. (((
38 **Assessment**
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40 The vehicle condition, reported issue, required service, estimated cost, and urgency are reviewed.
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42 1. (((
43 **Approval**
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45 The request may be approved by an authorized person before repair or servicing begins.
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47 1. (((
48 **Maintenance Execution**
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50 The repair or service is performed by an internal mechanic, assigned personnel, or external service provider.
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52 1. (((
53 **Cost Recording**
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55 Labor cost, parts cost, supplier details, receipts, and other expenses are recorded.
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57 1. (((
58 **Completion**
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60 The maintenance transaction is marked as completed once the vehicle is repaired, inspected, and released for use.
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62 1. (((
63 **Maintenance History**
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65 The completed record becomes part of the vehicle’s maintenance history for future reference and audit.
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67
68 == Important Details Captured ==
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70 Each maintenance record may contain:
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72 * Vehicle name or plate number
73 * Driver or requester
74 * Branch
75 * Maintenance type
76 * Issue or description
77 * Odometer reading
78 * Date requested
79 * Date approved
80 * Date started
81 * Date completed
82 * Service provider or mechanic
83 * Parts used
84 * Labor cost
85 * Parts cost
86 * Total maintenance cost
87 * Attachments or receipts
88 * Remarks
89 * Approval history
90 * Completion status
91
92 == Statuses ==
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94 Common maintenance statuses include:
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96 * **Pending**
97 * **For Assessment**
98 * **For Approval**
99 * **Approved**
100 * **In Progress**
101 * **Completed**
102 * **Cancelled**
103 * **Rejected**
104
105 == Benefits ==
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107 Fleet Maintenance helps the company:
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109 * Track all vehicle repairs and service records
110 * Monitor preventive maintenance schedules
111 * Reduce vehicle downtime
112 * Improve vehicle safety and reliability
113 * Control repair and maintenance expenses
114 * Maintain complete maintenance history per vehicle
115 * Support audit and management reporting
116 * Identify vehicles with frequent repair issues
117
118 == Reports ==
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120 The system may generate reports for:
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122 * Maintenance cost per vehicle
123 * Maintenance history per vehicle
124 * Pending maintenance requests
125 * Completed maintenance records
126 * Preventive maintenance schedule
127 * Repair frequency
128 * Parts and labor expenses
129 * Vehicle downtime
130
131 == Summary ==
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133 Fleet Maintenance ensures that all company vehicles are properly maintained, service records are documented, and repair expenses are monitored. It supports better decision-making by giving management clear visibility over vehicle condition, maintenance costs, and operational readiness.